Using Mail

The Mail application lets you add external POP3 or IMAP email accounts from popular web-based email service providers such as Yahoo!® Mail Plus, and AOL®.

It also lets you add an Exchange ActiveSync account on your phone.

Adding a POP3/IMAP email account

1. Press HOME, then tap and then tap Mail.

2. On the Choose a mail provider screen, tap Other (POP3/IMAP).

Note If the account type you want to set up is not in the phone database, you will be asked to enter more details. It is recommended that you get all pertinent information for the email account such as incoming/outgoing server settings before you proceed.

3. Enter the Email address and Password for the email account and then tap Next.

4. Enter the Account name and Your name and then tap Finish setup.

Adding a Microsoft Exchange ActiveSync account

You can only add one Microsoft Exchange ActiveSync account on your phone. Requirement You can sync with a Microsoft Exchange Server 2003 Service Pack 2 (SP2) or Microsoft Exchange Server 2007.

1. Press HOME, then tap fl^, and then tap Mail.

2. On the Choose a mail provider screen, tap Microsoft Exchange ActiveSync.

3. Enter the Exchange ActiveSync account details and then tap Next. Note Your corporate Exchange Server must support auto-detect for the phone to automatically set up the Exchange ActiveSync account. If your corporate Exchange Server does not support auto-detect, you will need to enter your Exchange Server settings after you tap Next. Ask your Exchange Server administrator for details.

4. Select the type of information you want to synchronize and then tap Finish setup.

Synchronizing Exchange ActiveSync emails

You can set Exchange ActiveSync to automatically check for new Exchange ActiveSync emails.

1. Press HOME > MENU, and then tap Settings > Data synchronization > Exchange ActiveSync.

2. Tap Schedule and then tap the time interval you want to use to check for new emails.

Tip On the Exchange ActiveSync screen, tap Sync now at the bottom of the screen to manually check for new emails.

Changing Exchange ActiveSync settings

1. Press HOME > MENU, and then tap Settings > Data synchronization > Exchange ActiveSync.

2. Press MENU and then tap Settings.

3. Change the general settings and mail and calendar settings according to your preference.

4. Press BACK after you are done.

Creating another email account

Do one of the following:

• If you are in the Accounts list screen, press MENU, and then tap New account

• If you are in the Inbox of an email account, press MENU and then tap More > New account.

To switch to another account, in an email account inbox, tap the arrow and then select the email account to use.

Composing and sending emails

1. Press HOME, then tap fgj, and then tap Mail.

2. On the email account Inbox, press MENU and then tap Compose. Tip Tap Hon the upper-right corner to switch to a different email account.

3. Enter the message recipient's email address in the To field. As you enter information, matching contacts will appear on the screen. Tap the recipient or continue entering the email address. If you are sending the email to several recipients, separate the email addresses with a comma. You can add as many message recipients as you want.

Tips • If you want to send a carbon copy (Cc) or a blind carbon copy (Bcc) of the email to other recipients, press MENU and then tap Add recipient > Cc or Bcc. • If you have set up an Exchange ActiveSync account, press MENU and then tap Add recipient > To > Company directory to let you add recipients from the Exchange ActiveSync account contacts.

4. Enter the subject, and then compose your message. Tap Send.

Note Tap Save as draft to save the message as a draft.

Viewing and replying to emails

1. Press HOME, then tap flilfl, and then tap Mail.

2. On the email account Inbox, tap the email you want to view.

Tip Tap Hon the upper-right corner to switch to a different email account.

3. Tap Reply or Reply all to reply to the email.

For an Exchange ActiveSync account, you can mark an email. To mark an email, while viewing an email, tap the white flag (Q) on the upper-right corner of the screen.The flag turns red (H) when you mark the message.

Managing emails on your external email account

To filter the inbox

Tap a tab at the bottom of the screen to filter the inbox by individual emails, conversations, or emails with attachments.

Number of unread emails.

Conversations

Displays emails as conversations. Email correspondence are grouped according to the subject line. Tap an email to show the emails in a conversation.

Inbox

Displays emails as individual items.

Marked (Exchange ActiveSync only) email

Marked (Exchange ActiveSync only)

Displays all flagged emails.

Attachments

Displays all emails that have attachments.

Marked (Exchange ActiveSync only) email

Marked (Exchange ActiveSync only)

Displays all flagged emails.

Attachments

Displays all emails that have attachments.

To sort messages

1. On the email account Inbox, press MENU, and then tap Sort.

2. Select from the following sort options:

• Date (Most recent/Oldest) Sorts email messages by the time you received it.

• Subject (A-Z/Z-A) Alphabetically sort email messages by subject.

• Sender (A-Z/Z-A) Alphabetically sort email messages by sender.

• Size (Largest/Smallest) Sort emails by file size.

To delete a message

1. On the email account Inbox, press and hold the email you want to delete.

2. On the options menu, tap Delete. When prompted to confirm deletion, tap OK.

To delete multiple messages

1. On the email account Inbox, press MENU and then tap Delete.

2. Tap the emails you want to delete, and then tap Delete.

Editing email account settings

1. Press HOME, then tap and then tap Mail.

2. Switch to the email account you want to edit.

3. Press MENU and then tap More > Settings.

Account settings

Change the email account settings such as the name, email

address, password, and description.

General settings

Set the font size when reading emails, enable, disable or set the

signature, set the account as the default email account, and set

where to save email attachments.

Send & receive

Set the maximum email file size limit when receiving and

frequency to check for new emails and how many to check for.

You can also set to have emails that you send bcc'd to yourself.

Notification settings

Set email notification settings.

Delete account

Tap to delete the email account.

4. Press BACK to save your changes.

Sending a meeting request using the Exchange ActiveSync account ^^

1. Press HOME, then tap , and then tap Mail.

2. Switch to the Exchange ActiveSync account.

3. Press MENU and then tap More > New meeting invitation.

4. Enter the meeting details and then tap Send.

Deleting an email account

1. Press HOME, then tap SI], and then tap Mail.

2. Switch to the email account you want to delete.

3. Press MENU and then tap More > Settings > Delete account.

Adding the Mail widget

Add the Mail widget to let you view your POP3/IMAP or Exchange ActiveSync emails on the Home screen. To learn how to add widgets, refer to "To add an HTC widget" in Chapter 1.

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